Cashew export documentation from Guinea-Bissau
Every raw cashew shipment from Guinea-Bissau travels with a set of documents issued by several administrations. This guide explains what each one is, what it proves, and how to make sure the set matches your contract and your bank's letter of credit.
Updated · Bafata Agri Resources, SARL
The documents in a raw cashew export file
- Export licence
- Registration and campaign authorisation with the competent authority.
- Phytosanitary certificate
- Plant health inspection and certification for the destination country.
- Certificate of origin
- Chamber of Commerce certification of Guinea-Bissau origin.
- Customs declaration
- Declaration, duties and clearance handled by our licensed broker.
- Quality analysis
- Outturn, moisture and defect report attached to your lot.
- Weighbridge tickets
- Certified gross / tare / net for every truck in your shipment.
- Commercial invoice & packing list
- Issued to match your L/C or contract wording exactly.
- Bill of lading
- Issued after loading and released per your agreed payment terms.
In what order the documents are issued
- 1
Before the campaign
The exporter's registration and campaign authorisation are in place, so the lot can legally leave the country.
- 2
While the lot is built
Quality analysis and weighbridge tickets are produced lot by lot, as nuts are cut-tested and weighed.
- 3
Before loading
The phytosanitary inspection, certificate of origin and customs declaration are completed; the commercial invoice and packing list are drawn up.
- 4
After loading
The carrier issues the bill of lading, which is released according to the agreed payment terms.
Matching your letter of credit
Most delays at the bank come from small discrepancies between the documents and the wording of the letter of credit or contract: a product description, a port name, a quantity format.
We send the full document set as a single, indexed file. If your bank or your customs broker needs a specific wording, tell us before loading and we build the file around it.
Buying without a company in Guinea-Bissau
No. Where a buyer does not want to incorporate locally or take out an export licence, Bafata Agri Resources can organise the export in its own name, subject to contractual and regulatory validation.
Frequently asked questions
Which export documents do you provide?
Export licence, phytosanitary certificate, certificate of origin, customs declaration, quality analysis report, certified weighbridge tickets, commercial invoice, packing list and bill of lading. We assemble the set as one indexed file and can match your bank's or broker's required wording.
Do I need a company or an export licence in Guinea-Bissau to buy from you?
No. Where a buyer does not want to incorporate locally or take out an export licence, Bafata Agri Resources can organise the export in its own name, subject to contractual and regulatory validation.
What payment terms do you accept?
We agree payment terms contract by contract — typically a letter of credit (L/C) or cash against documents (CAD), or another structure that works for both sides. The document set is prepared to match your bank's wording.